Demand & parking review
Document current employee interest, expected growth and the time vehicles stay on site. Separate dedicated spaces from shared charging stalls.
Workplace Charging
EV Charging Planned Around the Workday
Build an employee charging program around arrival times, parking use and a clear plan for who operates the stations.
What & Why
Start with how employees use the parking lot.
An office where cars stay all day has different charging needs from a site with rotating shifts or frequent visitors. The useful starting point is a picture of likely users and parking duration, followed by an assessment of the electrical supply.
YKCA helps translate that brief into installation scope: station locations, routes, equipment requirements and the construction work needed. Access rules, employee pricing and ongoing operation remain decisions for the site owner or employer.
Your workplace charging brief
Users
Employees, visitors or both
Parking time
All-day parking or rotating shifts
Site control
Owner approval and lease conditions
Operations
Access, payment and maintenance owner
Project Scope
Connect the employee program to the installation.
Resolve the operational decisions before selecting the final equipment package.
Electrical feasibility
Review the source equipment, potential routes and utility coordination needed for the proposed stations.
Stall & access layout
Coordinate station positions with vehicle movement, accessible routes, equipment protection and the project’s applicable accessibility requirements.
Equipment & controls
Define connector needs, network functions and any load management to be evaluated. Confirm the capabilities of the proposed hardware and software.
Construction sequence
Plan work zones, parking interruptions and any trenching or surface repair. Coordinate permits, equipment delivery and inspection.
Commissioning & ownership
Agree who activates accounts, sets access rules and responds to faults. Define construction handoff separately from the ongoing network and maintenance service.
Decisions That Matter
A few decisions prevent daily confusion.
Shared or assigned spaces
A sharing policy needs to match how people can move cars during the workday. Discuss shift changes and visitors before setting time limits.
Free or paid charging
The employer chooses the policy. Evaluate payment and reporting needs before buying equipment that may not support them.
Tenant or owner
For leased properties, identify who approves installation, owns the equipment and handles changes when the lease ends.
Before Your Consultation
Bring parking use and decision-makers together.
A short operational brief helps the electrical review focus on the right installation.
Employee demand
Estimate current EV drivers, likely growth and typical arrival and departure patterns.
Property information
Provide the parking layout, electrical records you have and any lease or landlord conditions affecting the work.
Program decisions
Name the team that will choose access rules, employee fees and the ongoing support arrangement.
FAQ
Workplace charging questions.
Begin with likely daily users, parking duration and whether stalls can be shared. A phased plan can separate the initial station count from infrastructure for later expansion.
Usually not. Size the program around energy needed during the actual parking window. More managed connection points may serve long-stay employees better than a few fast ports, while short-shift users may need priority. Verify simultaneous performance, vehicle acceptance limits, and the operating policy before choosing the layout.
The employer sets the subsidy and cost-recovery policy. Confirm the tax treatment of a free or subsidized employee benefit with payroll or a tax adviser. If employees pay at the charger for energy or time, including idle fees, verify applicable California weights-and-measures requirements before activation. Publish charges, time rules, and dispute handling before enrollment.
Yes, if the equipment supports it. Choose equipment with a supported authorization method and define enrollment, guest access, and account removal. Verify offline behavior because cached permissions or a communications failure can change who may charge. Test the ordinary employee experience, not only the installer’s administrator access.
A leased office may be able to add charging, but first review the lease, parking allocation, electrical feasibility, and applicable California Civil Code section 1952.7 protections and exceptions. Resolve required approval and insurance documents along with equipment ownership, maintenance, electricity payment, and lease-end transfer or removal in writing.
Include the electrical and civil work, permitting, any utility work and the ongoing network, maintenance and electricity costs. A hardware price alone is not a complete workplace program budget.
Planning references
DOE’s workplace guidance covers employee demand and operating policy; its infrastructure guidance covers the installation process. Equipment and utility requirements are verified for the site.
Related project planning
Your Next Step
Plan charging that fits your workplace.
Tell us who will use it, how long they park and who controls the property. We’ll help define the installation brief.
Frequently asked project questions
Work through the difficult decisions.
Explore the causes, choices and practical next steps behind common project questions.
What should happen when a workplace charging waitlist offer fails?
Publish offer-expiration, snooze, and no-show rules and give employees a way to report a blocked bay or failed charger. A named administrator should verify the event, correct the queue under the stated policy, and remove faulty ports from new offers. Test notifications and walking time with ordinary employees before applying penalties.
Read the full guide: Workplace charging waitlists: handle missed offers, blocked bays, and failed sessions ↗- Workplace charging waitlists: handle missed offers, blocked bays, and failed sessions
- More workplace plugs or faster chargers: which serves more employees?
- Free workplace charging is creating conflict: how to set a defensible policy
- Installing workplace charging at a leased office: settle ownership first
- Employee-only charging: what happens to guests, former staff, and offline access?
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